DEPARTMENTS

ADMINISTRATIVE SECTION

• Manage basic human resource affairs – training and competency, leave and others.
• Manage departmental files.
• Manage store and inventory.
• Manage the customer service department.
• Manage meeting and workshop requirements.
• Manage departmental management meetings.
• Manage the security affairs of the department.

FINANCE SECTION

• Manage TSR’s financial affairs.
• Manage procurement/supply and departmental services
• Manage, maintain and dispose of departmental assets
• Manage the disposal of departmental assets.
• Manage the allocation and performance of the department’s expenses.
• Manage the allocation and performance of the department’s expenses

RISK MANAGEMENT SECTION

• Acting as an intermediary for the Risk Management Committee Meeting (JKPR) at PTj level.
• Develop and operate a Risk Management System (SRMS).
• Conducting a series of workshops with PTj for the process of preparing and refining risk reports/registers.
• Ensure risk assessment reports are updated and available as supporting documents for ISO/ISMS certification.
• Coordinate and monitor the risk register along with the implementation of additional controls to reduce risk and provide development reports to relevant parties.
• Prepare reports to be presented in the University Management Meeting (MPU)/ Audit and Risk Management Committee (JKPAR).

• Regulating the implementation of the Risk Management Framework as well as the Risk Management Policy.
• Manage and implement the risk assessment or audit process based on ACA’s annual plan/meeting minute instructions/applications from PTj involved.
• Manage and conduct risk assessment and service impact analysis.
• Coordinate and monitor the risk register along with the implementation of additional controls to reduce risk and provide development reports to relevant parties.
• Prepare reports to be presented in the University Management Meeting (MPU)/Audit and Risk Management Committee (JKPAR).

STRATEGIC PLANNING SECTION

• Coordinate the development of the UMT Strategic Plan document (PSUMT)
• Providing international university ranking reports such as Times Higher Education (THE), Quacquarelli Symonds (QS), UI GreenMetric and others
• Provide university rating results reports for the MyMohes, SETARA and MyRA systems
• Prepare Outcome Based Budgeting (OBB), 12th RM, and Cabinet Memorandum (MJM) reports.
• Prepare a report on the results of the analysis of the achievement of PTj’s Key Performance Indicators (KPI).
• Acting as the secretariat for the JK parent University Ranking and Strategy (JKPSI) and the University Ranking Strategy Committee (JKPSU).

ANALYTICAL DATA SECTION

• Provides MyRA, SETARA and OBB targets
• Perform PTj and university data analysis for KPI monitoring purposes
• Carry out an analysis of university rankings and rankings at the international and local levels.
• Periodically forecast PTj and university performance
• Provide the results of data analysis and forecasting for the purpose of guiding the decision-making process by the university management
• Develop an organized and comprehensive university data management policy

DATA SECTION

• Coordinating the university’s data collection activities with the data coordinator at PTj
• Implement structured university data management to meet the university’s strategic agenda
• Managing the transmission of data to the relevant parties (THE, QS, UI GreenMetric) and others for the purpose of university ranking
• Managing the transmission of data to the Malaysian Ministry of Higher Education for the needs of MyMohes, SETARA and MyRA for the purpose of ranking universities at the local level
• Coordinating data collection activities for the purpose of OBB and 12th RM reporting to KPT
• Coordinate data collection activities for PSUMT requirements and reporting of Research, Teaching and Services (RTS) achievements